I inherited a paperwork/cash handling system from a prior GM. I've been slowly changing it to make it more organized and easy to use, but I still feel like there's room for improvement.
The ultimate goal is to have clear accountability for cash per shift, something clear and easy to complete for the staff, and the ability to use these sheets as a tool for management.
Information included on this sheet:
Employees that worked
cash in drawer
deposit
total cash due (this is produced by the Aloha POS system on their checkout)
+/- difference
All payouts (cash taken for band payouts, grocery, etc...)
Total CC and credit card machine totals (my POS and CC terminal are separate)
Total Net Sales - I keep this on the sheet so that they are aware of sales and their impact on them.
Once the paperwork makes it to the office, I enter in each sales category (for example, coffee products, retail, food, beer/wine, etc...), the deposit, payouts, CC's, and so on into QB.
I then process the deposits in QB. I have to do this every single day to stay on top of it If I skip a day or two, I end up spending hours in the office instead of managing my staff or maintaining the shop. This system takes quite a while. I've attached a copy of the cash sheet.
How much information do you request from your shift leads? Do you use a paperwork system that might work better for us? Do you utilize QB or Aloha? Can the two be synced up?
How do you monitor cash handling in your shop?
Thanks in advance for your suggestions!
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